Administrative Assistant Sr

The purpose of this position is to provide advanced-level administrative and project coordination support to the VP, External Affairs and the external affairs team at Nicor, responsible for regulatory and legislative affairs. The incumbent will be required to instill confidence and trust by proactively identifying administrative needs and ensuring they are met.

Functional Expertise:

• Provide administrative support including scheduling meetings and conference calls, managing complex calendar, arranging travel, managing correspondence, maintaining electronic and paper filing systems, and processing expenses.

• Support cross-team needs (related to scheduling, data management, expense management, communication, and knowledge management) in close collaboration with other operations and administrative support staff

• Monitor Vice President’s email account

• Compiles and organizes sensitive data requests

• Opens and reviews executive mail and takes appropriate action

• Handles various confidential legal documents/contracts for execution by the executives

• Screens and prioritizes Vice President’s phone calls, e-mails and meeting requests according to the level of priority

• Schedules internal and external meetings; plans and coordinates logistics for meetings and special events

• Coordinates travel arrangements for Vice President, as well as other management roles

• Coordinates purchasing card activities; reviews and reconciles purchasing card expenses; enters into PeopleSoft Financials for payment processing

• Manages updates to key regulatory tracking files with accuracy and timeliness.

Business Acumen:

• Anticipates and takes initiative on issues that arise that involve the Vice President and direct reports

• Proactively recommends systems and approaches to ensure the department is run efficiently

• Schedules and maintains calendar; schedules internal and external meetings; coordinates rescheduling to meet business demands and time constraints; ensures Vice President fulfills business and personal meeting obligations

• Processes confidential information; maintains confidentiality

Engagement:

• Strong customer-service orientation when engaging with teams, leaders, partners and employees

• Demonstrates strong interpersonal skills with Vice President and other leaders

• Serves as liaison for addressing internal and external inquiries; researches, resolves, and responds to inquiries with minimal guidance

• Student of the Business: Continuously develop understanding and knowledge of the natural gas industry

Driving Results:

• Comfort working in and ability to thrive in an ever-changing environment where projects may change over time and sometimes abruptly

• Thrives when working on high-impact, complex, fast-paced initiatives

• Motivated by supporting others; leading from behind the scenes

• Anticipate challenges/obstacles and proactively problem solve

• Clear knowledge of initiatives and goals

JOB REQUIREMENTS

Related Work Experience:

Required:

• Minimum of 3 years’ experience supporting a Director or above

Preferred:

• 5-10 years’ experience supporting a vice president or above

• Legal background or public utility background a plus

• Bachelor’s degree a plus

Specific Skills & Knowledge:

• Demonstrated ability to handle information in a sensitive and confidential manner

• Demonstrated ability to work independently

• Demonstrates exceptional professionalism, poise, and judgment at all times

• Demonstrated data entry ability

• Ability to be self-directed and take a proactive approach to everyday responsibilities

• Ability to interface with diplomacy and tact at all levels, including executives, employees, customers and all key stakeholders

• Ability to build and leverage relationships to achieve ambitious results

• Excellent judgment and demonstrated ability to handle business with a high degree of discretion, confidentiality and diplomacy

• Ability to manage and complete multiple high-priority projects and activities with strict time-sensitive deadlines

• Ability to prioritize, coordinate and schedule various tasks in a dependable and organized manner with little direction

• In-depth understanding of the importance of day-to-day executive itineraries

• Superior verbal and written communication skills, including strong proofreading skills

• Keen sense of responsibility in managing other’s schedules

• Advanced/Expert level Outlook proficiency and strong MS 365 Office skills (Word, Excel, PowerPoint, Teams and SharePoint)

• PeopleSoft Financials - intermediate proficiency

• Time management skills

• Strong organizational skills. Ability to manage several tasks and projects at once in a faced-paced, deadline-driven environment

• Exceptional attention to detail and the bigger picture, with a strong focus on quality control

• Good judgment and sense of personal responsibility

Working Conditions/Physical Requirements:

• Ability to work at a computer at least 8 hours a day

• Flexibility to work beyond core business hours to complete all required tasks

• The incumbent works in an office environment

• Office Support

• Keyboarding = 80-90%

• Travel = 0-5%

Disclaimer : This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required of employees in the job. Reasonable accommodation may be made to qualified disabled individuals for performance of essential duties and responsibilities.

About Southern Company Gas

Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America’s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com .

Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, DiversityInc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com.

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 7907

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Nicor Gas