Assistant I, Office - (New Kent)

Providence Forge, VA

Office Assistant I - (New Kent)

Functional Expertise:

  • Plans and coordinates logistics for meetings and special events, (e.g., conference rooms, refreshments, participant invitations).

  • Supports other administrative assistants with duties as needed. Includes covering the front desk and assembling manuals.

  • Coordinates office administrative functions including maintaining office supplies, record management, and database updates.

  • Provides administrative support for multiple departments as required.

  • Coordinates special projects or assignments unique to the Operations department including weekly and monthly reports.

  • Coordinates purchasing activities; reviews and reconciles purchasing card expenses; enters into Oracle for payment processing.

Business Acumen:

  • Provides administrative support to the Operations team; prepares, reviews, and updates correspondence including letters, reports, and presentations; reviews and screens email.

  • Develops standard and ad-hoc reports; analyzes and summarizes data for management use.

  • Serves as administrative resource for internal employees; provides information and interpretation of Company documents.

  • Processes confidential information; maintains confidentiality.

Engagement:

  • Serves as liaison for addressing internal inquiries; researches, resolves, and responds to inquiries with minimal guidance.

Driving Results:

  • Regularly monitors all common areas to ensure that they are equipped with the necessary supplies

  • Provides supplemental support as needed during peak periods of operational activity

Qualifications:

Education, Certifications/Licenses:

Required:

• High school diploma or GED

Preferred:

• Associates degree in Business or Office Administration

Related Work Experience:

Required:

• 1-3 years experience in an office support role

Preferred:

• 3-5 years experience in an office support role

Applicant may possess a combination of equivalent education and work experience.

Specific Skills & Knowledge:

Required:

• Demonstrated ability to handle information in a sensitive and confidential manner

• Demonstrated ability to work with all levels in the organization

• Demonstrated ability to work independently

• Judgment and discretionary skills

• MS Word - intermediate proficiency

• MS PowerPoint - intermediate proficiency

• MS Excel - intermediate proficiency

• Oracle or similar systems (PeopleSoft Financials, SAP etc.) - intermediate proficiency

• Time management skills

Working Conditions/Physical Requirements:

• Office Support

• Keyboarding = 80-90%

Disclaimer:

This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential

Southern Company Gas provides for the energy needs of over four million U.S. households and businesses. As the largest natural gas-only distribution company in the United States, we're working to ensure that Americans have access to a supply of clean, safe, reliable and affordable natural gas for decades to come. We offer our customers a wide range of energy services under one umbrella: seven regulated utilities as well as non-regulated businesses that offer retail, wholesale and storage services.

Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, DiversityInc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 4913

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Virginia Natural Gas

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