Project Coordinator - Facilities Construction (In Ofc 4 Days/Wk)
PROJECT COORDINATOR - CONSTRUCTION & FACILITIES SERVICES
Please Note ; As per current corporate policy you will be required to be in the office a minimum of four (4) days per week and/or as additionally required. ** Including potential after-hours and weekend if/when needed.
There is required travel within the state of GA, with some overnight stays occasionally.
** Please read the Fleet driving requirements at the bottom of this job description carefully prior to applying.
JOB SUMMARY:
The purpose of the project coordinator position is to assist the project manager(s) by providing project support in key areas including assisting in project design; establishing project documentation; maintaining and/or establishing vendor contracts using the Supply Chain process; processing project invoices and monitoring project budget variances. Additionally, the project coordinator may provide project oversight in absence of the project manager.
The project coordinator will also manage smaller projects, usually less than 2 – 3 week duration, including managing vendors, customer expectation and the project budget. The project coordinator acts as the department’s SharePoint administrator to ensure all project documentation is scanned and filed appropriately.
Strong emphasis is placed on providing a positive response to the concerns and needs of the customer.
JOB REQUIREMENTS:
Following are the job requirements:
Strong sense of urgency
Ability to work closely in a team atmosphere or alone
Good interpersonal skills
Self-Starter
Excellent communication skills, both orally and in written form
Intermediate proficiency in MS Excel and Word
Working knowledge of SharePoint
Excellent customer service skills
Must be available to work after hours or weekends for facility moves
Education, Certifications/Licenses:
High school diploma or GED or equivalent academic education and experience
Related Work Experience:
Minimum 2 – 3 years’ experience in a facilities-related position
Preferred: Experience managing small construction-related or other projects
Applicant may possess a combination of equivalent education and work experience
MAJOR JOB RESPONSIBILITIES:
Functional Expertise:
Manages renovation projects with limited time frames (usually less than 2-3 week duration) or with budgets expected to be less than $100K
Assists project manager(s) by coordinating proper vendor contracts with Supply Chain Management to ensure compliance
Assist project manager(s) by monitoring project spend against established budget and report accrual(s) and appropriate documentation to Accounting, when necessary
Performs cost analysis and itemizes project budget before composing accounting documentation and submitting for approval
Assemble, organize and maintain electronic project documentation via the web-based systems for future reference
Business Acumen:
Stays abreast of relevant business priorities and changes, and how they affect day to day operations.
Applies technical knowledge and business experience to solve operational challenges while identifying and escalating appropriate obstacles and issues to project manager.
Works closely with Supply Chain Management to develop and evaluate RFP’s that bring strategic partnerships that are competitive in price and present high service levels; communicates with the SCM analyst to track progress throughout the process
Assists project manager by coordinating with SCM and financial analyst to create project PR/PO & manage process, true-up through project close-out, and tracking of vendor payments; Ensures all associated documentation for PR/PO process are provided to support requests
Work with project manager to create project request form (AV, Furniture, Construction and Misc.) and works with financial analyst to open and close projects upon completed
Coordinates with accounting team & departmental assistant to identify and clarify project invoices for Oracle processing
Engagement:
Assists project manager by coordinating large moves outside of headquarters buildings. Coordinates with appropriate management team for optimum move plan
Maintains positive relationships with customers and vendors
Provides input to management with regards to how projects might affect daily operations, processes or procedures
Possesses good verbal and written communication and presentation skills. Is able to express ideas in a clear and concise manner to different levels within the organization
Conducts affairs with honesty, integrity, and respect when associating with others, and values the ideas, knowledge, and expertise of others
Driving Results:
Assists project manager by coordinating large moves outside of headquarters buildings. Coordinates with appropriate management team for optimum move plan
Maintains positive relationships with customers and vendors
Provides input to management with regards to how projects might affect daily operations, processes or procedures
Possesses good verbal and written communication and presentation skills. Is able to express ideas in a clear and concise manner to different levels within the organization
Conducts affairs with honesty, integrity, and respect when associating with others, and values the ideas, knowledge, and expertise of others
This position has been identified as a role that will require the use of a Georgia Power fleet vehicle. The following will be required if you are selected for this position:
Must have at least one year of verifiable driving experience (Must hold a valid driver’s license for the class vehicle to be operated. Driving permits are not typically considered a valid driver’s license).
Must have no revocation of driving privileges within the 36 months prior to application, no convictions of major traffic violations (DUI, hit and run, reckless driving, etc.) within the 12 months prior to application, or any pending charges for a major traffic violation at the time of application.
Must consent to a continuous monitoring of your Motor Vehicle Record
Georgia Power is the largest electric subsidiary of Southern Company (NYSE: SO), America's premier energy company. Value, Reliability, Customer Service and Stewardship are the cornerstones of the Company's promise to 2.6 million customers in all but four of Georgia's 159 counties. Committed to delivering clean, safe, reliable, and affordable energy at rates below the national average, Georgia Power maintains a diverse, innovative generation mix that includes nuclear, coal and natural gas, as well as renewables such as solar, hydroelectric and wind. Georgia Power focuses on delivering world-class service to its customers every day and the Company is recognized by J.D. Power and Associates as an industry leader in customer satisfaction. For more information, visit www.GeogiaPower.com and connect with the Company on Facebook (Facebook.com/GeorgiaPower), Twitter (Twitter.com/GeorgiaPower) and Instagram (Instagram.com/ga_power).
Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .
Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Identification: 14049
Job Category: Facilities & Building Services
Job Schedule: Full time
Company: Georgia Power